It can describe what was seen
Condition, pairing, markings, packing and quantities observed in the part of the lot that was opened, on the date of the check.
QIHANG · STOCKLOT BUYING GUIDE
Inspection checklist for a footwear stocklot before payment
Before buying a whole lot, check its condition against the description and the terms agreed for that specific lot. Record findings and resolve differences before payment. This checklist covers pairing, appearance, sizes, packing and photo-to-lot correspondence, states what a check can and cannot prove, and ends with the list to confirm before any payment.
SCOPE
What an inspection can and cannot establish
It cannot promise a flawless lot
Marks, shade variation or defects may be present; inspect the selected lot. If none are found, report the checked scope and date instead of treating a sample result as a guarantee for every pair.
Sampling is not a full count
If cartons are opened by sample, the result is a sample result. If you need the full pair count, agree a full count as a separate, stated task.
Scope has to be written down
Who checks, where, how many cartons, which checks, what is photographed and what is recorded. Without that, "inspected" means nothing in a later discussion.
PAIRING
Pairs, not pieces
Left and right together
Check that opened cartons hold matched left/right pairs in the same size, not two lefts or two sizes boxed together.
Same shade in the pair
Two shoes of one pair can come from different production runs. Look at both shoes of the sampled pairs side by side under the same light.
Pairs per carton as declared
Count the pairs in the opened cartons and compare with the declared pairs per carton before extrapolating anything.
Record unpaired finds
Note singles and mismatches with the carton number. These belong in the record even when the quantity is small.
APPEARANCE
Condition checks that matter for resale
Upper and toe
Scuffs, creasing, pressure marks, discolouration and glue traces on the upper and around the toe.
Outsole and heel
Dirt, yellowing, separation at the edge, and whether the shoe stands flat on a level surface.
Insole and lining
Wrinkles, stains, loose insoles and lining damage that only appears once the shoe is opened.
Storage effects
Dust, box marks, damp smell, mould spots and deformation from long storage or stacking.
Trim and accessories
Buckles, zips, laces, straps and decorations present, complete and attached.
New and unworn
If the goods must be new and not second-hand, state it as a requirement and check soles, insoles and creasing for signs of wear.
SIZES
Checking sizes against the chart
Marking against the chart
Read the size printed on the label or sole of the sampled pairs and compare it with the row in the lot size chart.
One system at a time
Note which marking you read. Do not convert between EU, UK, US or CN numbers to make a chart match; ask the seller which system the chart counted.
Box label against shoe
The size on the box and the size on the shoe can differ. Where they differ, record both markings and clarify the actual size and chart with the seller.
Spot-check the big rows
Check the sizes that hold most of the pairs first. An error in a large row changes the value of the lot far more than an error in a small one.
PACKING
Cartons, labels and what travels
Carton count and condition
Count cartons, and note crushed, wet, re-taped or re-labelled cartons before loading.
Carton markings
Lot reference, size and quantity markings on the carton, and whether they match the chart and the loading documents.
Individual boxes
Whether each pair has its own box, whether boxes match the shoes inside, and the condition of the boxes if they are part of what you sell.
Repacking
If anything is repacked for transport, agree who does it, what it costs, and whether a packing video is recorded.
EVIDENCE
Tying photos and video to one lot
Ask for dated material
Request photos or video taken for this lot, with the date, rather than catalogue-style images that could belong to any lot.
One identifying frame
Ask for at least one frame that shows the lot reference or carton marking together with the goods, so the set can be tied to the lot.
Cover the whole stack, not one pair
A single close-up proves little about a lot. Ask for the stack, an opened carton, an opened box and a label or inner marking.
Keep what you received
Save the files and the dates with your messages. If goods arrive differently, the record is the only thing that can be compared.
BEFORE PAYMENT
Confirm all of this before you pay
Every line is confirmed in writing for the specific lot. Anything still open stays open until it is answered. The table scrolls sideways on a small screen.
| Item | What must be confirmed |
|---|---|
| Lot identity | The lot reference the quote, chart, photos and inspection all refer to. |
| Condition | The condition description and which visible defects are accepted or excluded, plus new and unworn where required. |
| Quantity | Total pairs and pairs per size, reconciled with each other and with the carton count. |
| Size chart | The current chart, the size system it counted, and the date. |
| Materials | Declared upper, lining and outsole materials for the models in the lot. |
| Photos or video | Dated material tied to this lot, including an identifying frame. |
| Inspection | Who checks, where, the scope, and what will be recorded and shared. |
| Quote | Currency, scope, validity, and which costs are included or excluded. |
| Delivery terms | Ex-works (EXW) or FOB as stated in the quote, the loading point or port, and who arranges transport. |
| Payment and holding | Payment in full received locks the lot by default. Any exception is agreed order by order, in writing. A payment screenshot is not receipt. |
RECORD
Write the result down the same day
- Date, place, who was present, and which cartons were opened.
- Pairs counted, pairs per carton, and how the sample relates to the lot.
- Findings per check: pairing, appearance, sizes, packing, markings.
- Photos taken during the check, with the carton numbers they belong to.
- Open points, and what each one needs before payment.
Before the inspection: An inspection is only as useful as the chart it checks against. If the size chart does not reconcile yet, resolve that first. Size distribution
NEXT STEP · QH-DRG-INSP-EN
Ask about a specific lot
Send the category, the quantity you can take as a whole lot, the destination and how to reach you. We answer on what is actually available and on the terms of that lot. Quote this reference so the answer stays tied to this guide.