QIHANG · STOCKLOT BUYING GUIDE
Shipping quote checklist for a footwear stocklot
A stocklot quote has to describe two things: the goods, and the delivery scope. Two offers can read alike and still cover different collection points, packing work and transport charges. Use this checklist to get both parts in writing for the complete selected lot before you commit. Use it to record questions and agreed responsibilities; it does not establish the terms of a particular shipment.
Start from one identified lot
Record the lot reference, total pairs, quantity by size, condition, materials, markings and the agreed packing. The purchase covers the complete selected lot; naming a preferred size range does not mean the remaining sizes can be taken out of it. Ask the seller to reconfirm what is available, and in what quantity, before you act on a quote. A comparison only means something when both quotes describe the same goods and the same quantity. Our purchasing guide sets out the order of the steps.
What "ex-factory" has to spell out
Ask for the exact collection address and what work is finished before collection. Confirm who packs, who loads, who handles the goods, and which documents travel with them. Establish who arranges collection and export transport, who pays each charge, and the point at which responsibility passes.
If a quote uses a formal trade term such as EXW, ask the seller to state the version and the named place, and have the parties who will actually move the goods confirm the term fits the arrangement. The words on their own are not a complete set of delivery terms, and an abbreviation does not supply a missing address, charge or obligation.
What a FOB quote has to spell out
Ask for the named port and the responsibilities the seller says are covered. Have the seller and your logistics provider list the local charges that are included and excluded, the packing basis, the documents, the loading arrangement and the handover point. Do not assume onward transport, destination clearance costs, insurance or local taxes are included because a quote says FOB. Ask for an itemised scope and settle any disagreement against the documents you actually sign.
Blank comparison sheet
Fill one row per field for each offer. Leave unknown amounts blank and mark them pending; an estimate is not a confirmed landed cost.
| Field | Offer A | Offer B | Included / excluded / pending |
|---|---|---|---|
| Lot reference | |||
| Total pairs in the lot | |||
| Price basis as quoted by the seller | |||
| Currency | |||
| Named place or port | |||
| Packing as described in the quote | |||
| Collection and loading | |||
| Export handling and documents | |||
| International transport | |||
| Insurance arrangement | |||
| Destination charges | |||
| Open items still to confirm |
Packing, in short
Packing affects both cost and reconciliation, so capture it inside the quote: whether shoes have individual boxes, the condition of the packaging, any repacking you need, and — where transport requires it — actual carton dimensions with gross and net weights and the measurement scope. Reconcile carton counts and pair totals against the confirmed size chart using the method on our size distribution page, and check the goods themselves against our inspection checklist. Do not copy dimensions from an earlier shipment or read them off a photograph.
Before you confirm
- Lot reference, total pairs and quantity by size agree across the quote, the size chart and the inspection record.
- The named place or port is a specific address or port, not a region.
- Every charge in the scope is marked included, excluded or pending.
- The party named on the quote is the party you will contract with.
- Packing, loading and document duties are assigned to a named party.
- Availability and final lot quantity are reconfirmed in writing at the point you commit.
Send Qihang your lot reference, destination and preferred delivery arrangement to request a quote with the scope written out.